Job description

Job responsibilities

Key Responsibilities

Financial Administration and Bookkeeping

Maintain accurate and up-to-date financial records using the organisation's accounting system, which is currently Xero.

Maintain the general ledger, purchase and sales ledgers, and fixed asset register.

Process purchase and sales invoices, receipts, payments, journals, income and expenditure transactions.

Perform regular bank reconciliations, monthly reconciliations, and maintain petty cash records where applicable.

Monitor outstanding debtor and creditor balances and support effective cash flow administration.

Ensure all financial records and supporting documentation are maintained in accordance with organisational policies and accounting standards.

Produce routine financial reports and financial information to support management decision-making.

Assist the Managing Director and Finance Director with budgeting, forecasting, year-end accounts preparation, audit requirements, and other financial reporting.

Payroll Administration

Prepare the monthly payroll accurately and within required timescales.

Maintain payroll records, including pension contributions, statutory deductions, leave records, and employee payroll information.

Process statutory payments and ensure HMRC and pension submissions are completed accurately and on time.

Ensure payroll processes comply with relevant employment legislation and statutory requirements.

Financial Reporting and Board Support

Prepare financial reports, reconciliations, and management information under the direction of the Board of Directors.

Compile financial papers and supporting information for Board and Finance Committee meetings.

Support the implementation of finance-related actions arising from Board meetings.

Stakeholder Liaison

Act as a key finance contact for external accountants, auditors, banks, HMRC, pension providers, and other relevant regulatory or financial bodies.

Build and maintain effective working relationships with internal and external stakeholders on finance-related matters.

Compliance and Financial Controls

Ensure compliance with the organisation's financial policies, procedures, and statutory requirements.

Support the maintenance of effective internal financial controls and confidentiality of financial information.

Assist with internal and external audit processes and respond to requests for financial information.

Systems and Continuous Improvement

Support the effective operation and maintenance of the organisation's accounting and financial systems.

Identify opportunities to improve financial processes, systems, and administrative procedures.

Undertake any other finance-related duties appropriate to the role, as directed by the Managing Director or Finance Director.

Responsibilities Excluded

The Finance Officer will not:

Authorise payments.

Manage budgets.

Develop financial strategy.

Make investment decisions.

Hold delegated financial authority.

Supervise finance staff (unless separately agreed).

These responsibilities remain with the Managing Director and Finance Director.

Person Specification

Personal Attributes

Essential

• Trustworthy, honest, and able to demonstrate high levels of integrity.
• Professional, discreet, and dependable.
• Methodical, well organised, and able to work accurately under pressure.
• Proactive, adaptable, and solution-focused.
• Collaborative, approachable, and customer-focused.
• Flexible and willing to support the wider organisation as required.

Key Competencies

Essential

• Financial administration and bookkeeping
• Payroll administration
• Ledger management and reconciliations
• Financial reporting
• Financial systems and accounting software
• Budget support and monitoring
• Regulatory compliance and financial controls
• Board and senior management support
• Stakeholder communication and relationship management
• Planning, organisation, and time management
• Accuracy and attention to detail
• Problem-solving and continuous improvement
• Confidentiality and professional integrity
• Teamwork and collaborative working

Knowledge

Essential

• Sound knowledge of double-entry bookkeeping and basic accounting principles.
• Understanding of payroll legislation, statutory deductions, NHS pensions, and HMRC requirements.
• Understanding of financial controls, reconciliations, and maintaining accurate financial records.
• Awareness of confidentiality and data protection requirements relating to financial information.

Experience

Essential

• Experience of NHS financial administration, bookkeeping, and maintaining accurate accounting records.
• Experience maintaining general, purchase, and sales ledgers, including processing financial transactions and journal entries.
• Experience of payroll administration, including statutory payments, NHS pension contributions, and HMRC submissions.
• Experience carrying out bank reconciliations and maintaining financial control records.
• Experience using computerised accounting systems such as Xero or similar financial software.
• Experience preparing financial reports, reconciliations, and management information.
• Experience supporting year-end accounts preparation and working with external accountants and auditors.
• Experience preparing financial information for senior managers, Boards, or Finance Committees.
• Proficient in Microsoft Excel and other Microsoft Office applications.

Desirable

• Experience of working within a charity, social enterprise, NHS, or not-for-profit organisation.
• Experience of budget preparation and budget monitoring.
• Experience of external audit processes.
• Experience using Xero payroll software

Qualifications

Essential

• AAT qualified or working towards a professional accounting qualification (e.g. ACCA, CIMA, or equivalent).
• GCSE (or equivalent) in English and Mathematics

Skills

Essential

• Excellent numerical, analytical, and problem-solving skills.
• High level of accuracy and attention to detail.
• Strong organisational and time management skills, with the ability to prioritise workloads and meet deadlines.
• Excellent written and verbal communication skills.
• Ability to explain financial information clearly to non-financial colleagues and stakeholders.
• Ability to work independently while contributing effectively as part of a team.
• Ability to handle confidential information with discretion and professionalism.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Bradford Care Alliance

Address

Hillside Bridge Health Centre

1st Floor, 4 Butler Street West

Bradford

West Yorkshire

BD3 0BS

United Kingdom

Employer's website

http://bradfordcarealliance.org/ (Opens in a new tab)