Project Administrator
£27,000 per annum
Leeds: Hybrid working; 1-2 days at home after a successful probation period
Our client is looking for a proactive and detail-orientedProject Administratorto join their Leeds team.The successful candidate will support their Contracting team by providing high-quality administrative assistance, coordinating with glaziers, customers, and suppliers, and ensuring their projects run smoothly and efficiently.
Main Duties:
- Act as a first point of contact for visitors and provide general administrative support to the team.
- Process and manage material orders in line with requisition requirements.
- Coordinate with suppliers to manage purchase orders, pricing, quality, delivery timelines, and resolve any discrepancies.
- Monitor and maintain stock levels of office essentials such as stationery and water, placing orders as needed.
- Invoice delivery notes and dispatch orders in a timely and accurate manner.
- Maintain and update sales and purchase orders in the internal system.
- Check supplier acknowledgements to ensure alignment with purchase order specifications, pricing, and delivery details.
- Collaborate with Project Managers to ensure all labour purchase orders (POs) are raised correctly and issued to subcontractors.
- Raise credit notes when applicable.
- Liaise with the Accounts team to ensure timely and accurate supplier payments.
- Support monthly applications and valuations by working closely with Project Managers and Quantity Surveyors.
- Manage the internal pending order list, coordinating with the operations team and updating the order book as needed.
- Share invoicing reports with Project Managers and provide month-end accrual figures to the Finance Team.
- Oversee the closure of completed projects, including reviewing final accounts, reporting on performance, and identifying best practices.
- Maintain up-to-date and accurate records in the Project Log.
- Assist with general operational tasks such as ordering materials, preparing labour valuations, managing spreadsheets, and updating portals
Experience and Personal Attributes:
- Positive, team-oriented attitude with a strong sense of initiative and responsibility.
- Previous experience in an administrative or office support role, ideally within a projects or construction environment.
- Proficient in Microsoft Office applications (Word, Excel, Outlook, etc.).
- Strong time management and the ability to prioritise multiple tasks effectively.
- Exceptional attention to detail and a problem-solving mindset.
- Excellent verbal and written communication skills.
- Organised and adaptable, with the ability to work well under pressure.
Current Benefits:
- Permanent and full-time role (40 hours per week)
- Life assurance (4x salary)
- Company pension
- 25 days holiday + bank holidays
- Holiday buying / selling scheme
- Health shield (health cash back scheme)
- Aviva Digi Care +
- Cycle to work scheme
- Employee referral programme
- Hybrid working
Apply today with an up-to-date CV.