An exciting opportunity has arisen to join our Oncology Service as aChemotherapy Scheduler, supporting the Chemotherapy Unit across Calderdale Royal Hospital and Huddersfield Royal Infirmary.

In this vital role, you will work closely withChemotherapy Clinical Nurse Specialists (CNSs), Medical Teams, and administrative colleaguesto ensure the safe and seamless delivery ofchemotherapy and Systemic Anti-Cancer Therapies (SACT). You will be responsible for scheduling treatment pathways, maintaining accurate data, and supporting patients throughout their cancer journey.

This is apatient-facing rolerequiring excellent communication, organisational, and IT skills, as well as the ability to manage sensitive and complex situations with empathy and professionalism.

As aChemotherapy Scheduler, you will play a key role in coordinating patient pathways, including scheduling and monitoring chemotherapy and outpatient appointments, and ensuring timely prescriptions and treatment delivery. You will act as a central point of contact for patients, carers, and healthcare professionals, handling queries with compassion and professionalism, while maintaining accurate records across systems such as Chemocare, EPR, PPM, and Varian. The role also involves preparing patient documentation, managing waiting lists, producing activity reports, and ensuring each stage of the patient journey is clearly documented and updated.

In addition to pathway coordination and administrative support, you will liaise with multiple departments, including Pharmacy, Radiology, and Transport, to facilitate smooth service delivery. You will contribute to audits, data management, and service improvement initiatives, helping to identify and address inequities in capacity across chemotherapy units. The role demands excellent organisational and communication skills, the ability to work under pressure with high attention to detail, and the emotional resilience to support patients and families through sensitive and sometimes distressing situations.

CHFT is an integrated Trust of 6,500+ colleagues providing hospital and community services to patients and communities across Calderdale and Kirklees. We are rated as ‘Good’ by the Care Quality Commission, are a top performing Trust for Elective Recovery, Emergency and Cancer Care and widely acknowledged as a national digital lead when it comes to caring for people across our local and regional systems.

Our people are at the core of everything we do, hence our commitment to One Culture of Care. Our focus is to care for and support each other in order to provide outstanding compassionate care to our patients. That is why we are looking for an inclusive collaborative, creative, innovative and compassionate leader to join us in this role.

Patient Pathway Coordination:

· Schedule and monitor chemotherapy and outpatient appointments, ensuring alignment with clinic capacity, waiting lists, and pharmacy.

· Act as a point of contact for patients, carers, and healthcare professionals, triaging and managing queries, and signposting patients to various support mechanisms and services.

· Coordinate investigations (scans, bloods, tests) to support timely patient care.

· Maintain and update databases such as Chemocare, EPR, PPM, Varian and other local systems.

· Ending a patient’s pathway when the patient has finished treatment, and ensuring all attendances are updated within the system.

· Responsibility for booking all patients day case, involving needing a knowledge of the different treatments, how often the cycles are due, how long (roughly) the treatment takes, whether the patient will require bloods or medications beforehand, and co-ordinating this.

Administrative Support:

· Prepare and manage patient records and treatment notes in advance of appointments.

· Liaise with consultants and pharmacists to ensure timely prescription of chemotherapy treatments.

· Produce reports, waiting list summaries, and activity data for internal and external use.

· Attend team meetings as required.

· Ensuring that the patient’s journey within the unit is clearly documented.

Communication & Service Support:

· Communicate with stakeholders across departments (Pharmacy, Radiology, Transport, Medical Records).

· Support patients over the phone and in person with appointment-related or practical queries.

· Assist in the implementation of service improvement initiatives alongside clinical leads.

Audit & Data Management:

· Ensure accurate data entry, tracking and reconciliation of patient activity.

· Support clinical teams in audit preparation and performance monitoring.

· To identify inequitable capacity in services across the chemotherapy units.

Physical and Emotional Demands:

· Deal with sensitive and sometimes distressing conversations with empathy.

· Handle unpredictable workloads while maintaining high attention to detail.

This advert closes on Monday 27 Oct 2025

Chemotherapy Treatment Scheduler | Calderdale and Huddersfield NHS Foundation Trust