Job description

Job responsibilities

Key Responsibilities

Monitor communication and information flow into the Finance department via post, email, telephone, or other channels and respond appropriately

Input sales and purchase invoices and credit notes into the system, ensuring correct financial coding is applied

Ensure that all relevant documentation related to payment of invoices is accurate and up to date before payment is processed, such as purchase orders and delivery notes, bank details and company addresses

Supporting supplier payments, ensuring they are processed within agreed terms. These payments can be significant in value, so the post holder must be accurate and experienced in handling high value payments, referring to the Finance Manager when necessary

Produce regular aged debtor and creditor reports

Credit control and debt management for all customers including producing customer statements and reconciliations, supporting the Finance team and working alongside the Finance Manager to resolve outstanding aged debtors

Maintain effective relationships with internal and external stakeholders and respond to first line queries regarding financial issues

Monthly reconciliation of supplier statements to the purchase ledger, working to resolve any queries or differences that may arise within the roles delegated authority

Supporting with banking reconciliations

Day to day management of petty cash

Assisting and supporting the Finance Manager in a variety of tasks and procedures -especially at month and year end

Contribute as an effective team member within the Finance Services team, supporting the achievement of finance objectives, including the evaluation of processes

Provide support to the external and internal audit processes

Liaise between HR and the external payroll provider.

Provide accurate payroll data.

General office administrative duties such as filing bank statements, invoices and other documents.

Provide support to other members of the team as required

Develop strong, professional relationships with colleagues to help create a positive working environment

Promote an efficient and positive image of the organisation for all suppliers and customers

Comply with strict financial timetables, contributing to an efficient and effective financial accounting service

Undertake any other duties as agreed with the Finance Manager, in order to meet the needs of the organisation.

Person Specification

Knowledge

Essential

• Ideally the postholder will have experience within both the finance field and or within Primary Care.

Qualifications

Essential

• An understanding, acceptance and adherence to the need for strict confidentiality An understanding of data protection legislation GCSE English Language, Grade C or above (or equivalent) Experience using medical systems General Practice or NHS experience

Desirable

• Experience Working knowledge of Microsoft Office Applications
• Evidence of willingness to learn and develop Ability to multi-task Adaptable, innovative, forward looking Enthusiasm, with energy and drive Professional and smart appearance Willing to work flexible hours as necessary Able to travel if required

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Affinity Care

Address

Shipley Medical Centre

Alexandra Rd

Shipley

West Yorkshire

BD18 3EG

United Kingdom

Employer's website

https://shipleymedicalpractice.nhs.uk/ (Opens in a new tab)